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Guide to Making a Solid Lease Agreement For Your Rental Property

1946674 • January 8, 2025

A lease agreement is a legal contract that defines the obligations and rights of both the landlord and tenant. Having a clear, well-written lease can help prevent disputes, clarify expectations, and provide a framework for resolving issues that may arise during the rental period. In this guide, we’ll walk you through the key components of drafting a strong lease agreement, explain why these elements matter, and highlight the importance of disclosures.



How to Draft a Lease Agreement

The goal is to create a clear, detailed document that outlines the terms of the rental arrangement. The key steps involved in drafting a strong lease are:


Create a Template 

Templates help ensure that you don't leave out important disclosures or policies. Many templates are available online and can be customized to fit your specific needs. However, be cautious when using templates found online — make sure they comply with local laws and fit with your specific property’s needs.


Clearly Define the Terms

The lease agreement should clearly define the rental period, the rental price, payment due dates, and any penalties for late payments. It should also list vital policies, tenant and landlord rights and responsibilities, and important rental laws. The more detailed you are, the less room there will be for confusion later on.


a person in a blue blazer reviewing a document at their desk

Hire a Property Manager

If you find the process of drafting and managing lease agreements overwhelming, hiring a property manager can be a smart solution. A qualified property manager can handle not only the day-to-day operations of the residential rental property but also the legalities involved in lease agreements.



The Importance of a Leasing Agreement

A lease agreement is crucial because it provides a legal record of the rental terms. This document can be referred to in the event of any disagreements or misunderstandings between the landlord and tenant. A well-structured lease can also prevent issues such as late payments, property damage, or unauthorized tenants. In the absence of a lease agreement, a landlord may have difficulty enforcing their rights as the property owner.


The Role of Disclosures in Lease Agreements

Disclosures are an essential part of any lease agreement. These are statements that landlords are legally required to provide to tenants. Depending on the location of the property and the nature of the rental, here are several types of disclosures that may be required:

  • Lead Paint Disclosure - If the rental property was built before 1978, federal law requires landlords to provide tenants with a lead paint disclosure.
  • Mold Disclosure - In some states, landlords must disclose the presence of mold or any history of mold issues in the property.
  • Pest Control Disclosure - Some states require landlords to inform tenants about past pest control treatments or current pest problems.
  • Security Deposit Laws - Some states have specific disclosure requirements regarding how and when the security deposit will be returned.


a real estate professional going over a contract with two new tenants

Key Elements Every Lease Should Include

Here are some of the essential components every lease should include:

  • Names of All Parties - The lease should identify the landlord and all tenants by their full legal names to clarify who has the right to live in the rental property.
  • Security Deposits - Specify the amount of the security deposit, conditions for its return, and any potential deductions.
  • Rental Property Description - A detailed description of the property should include the address, unit number, and any specific areas around the property that are part of the rental agreement.
  • Lease Term - Clearly state whether the lease is for a fixed term or a month-to-month rental. If it’s a fixed-term lease, include the start and end dates. If it’s a month-to-month lease, specify the required notice period for both parties to terminate the agreement.
  • Rent Payment Term - Outline the monthly rent amount, the due date, and acceptable payment methods. Include information on late fees and any grace periods for late payments.
  • Utilities - Specify which utilities are included in the rent and which ones the tenant is responsible for.
  • Maintenance Responsibilities - Indicate who is responsible for routine maintenance, repairs, and upkeep.
  • Pet Policy - If pets are allowed, specify any restrictions and any additional pet deposits or fees.
  • Rules and Regulations - Include any additional rules or regulations related to the property, such as noise restrictions, smoking policies, or parking rules.
  • Eviction Terms - Explain the conditions under which the tenant can be evicted.
a landlord in a dark suit watching a tenant sign a lease agreement

Critical Clauses and Policies to Address

Here are a few other clauses and policies that landlords should consider including in their lease agreement:


  • Right of Entry - Add a clause that explains the landlord’s right to enter the rental property, including the notice required before entry.
  • Renewal or Termination Options - If the lease is for a fixed term, specify whether the lease can be renewed and the process for doing so.
  • Subletting and Assignments - If you don’t want tenants to sublet the property or transfer the lease to someone else, include a clause that prohibits it or sets conditions for approval.
  • Alterations to the Property - If you don’t want tenants making changes to the property, include a clause that restricts or outlines the process for making alterations.
  • Insurance Requirements - Some landlords require tenants to obtain renters’ insurance, which can protect both the tenant’s personal property and the landlord’s property in case of damage or theft.


Bottom Line

A solid lease agreement is essential for protecting both you and your tenants. By addressing the key components outlined above, you can avoid common pitfalls and ensure a smooth landlord-tenant relationship. Additionally, including the necessary disclosures and clauses can help protect you legally and ensure that your tenants are informed of their rights and responsibilities.


At American Heritage Properties, our team is experienced in helping landlords create clear, comprehensive lease agreements that protect their interests while complying with all local and state laws. If you want solid and legally sound lease agreements, contact our property management team today!

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By 1946674 March 27, 2025
You’re not just buying a house—you’re building a system. The BRRRR strategy is more than a catchy acronym; it’s a calculated framework for long-term wealth creation through real estate. But to make the model work, every step must be intentional. From scouting a distressed property with upside potential to getting the refinance terms that keep your momentum going, each move should serve the larger strategy: creating a snowball of cash flow and equity you can roll into the next investment. Buying Smart and Navigating the Financing Maze When you’re buying your BRRRR property , cash is king—but leverage is the game. If you're not buying with straight cash, consider hard money loans for the initial purchase and rehab. These are fast and flexible, even if the rates are higher. Traditional lenders won’t touch most distressed homes, so you’ll need financing that’s built for speed and risk. But the real play is having a solid exit plan from day one—know how you’ll refinance before you even close. Spotting Properties with Built-In Potential Finding the right property to kickstart your BRRRR cycle isn’t about chasing cheap deals—it’s about targeting opportunities that other investors overlook. You’re looking for distressed homes in appreciating neighborhoods, not just anything with a low sticker price. Pay attention to the numbers: after repair value (ARV) should leave enough room for rehab costs and still produce cash flow after refinancing. Drive the area, talk to neighbors, check school zones, and analyze rent comps before pulling the trigger—because the money is made at the buy. Crafting Clean, Clear Leases That Protect Your Property When renting out homes, a well-written lease agreement sets the tone for a smooth landlord-tenant relationship by outlining clear expectations, responsibilities, and protections for both sides. It’s smart to tailor each lease by deleting sections that don’t apply to the specific tenant situation, keeping the document simple, relevant, and compliant with local regulations. Once finalized, save your leases as PDFs—not only for easy sharing, but also for secure digital storage and quick reference during disputes or renewals. If your standard lease includes unnecessary clauses or attachments, you can easily delete pages from a PDF to streamline the final version. Rehab with Returns in Mind You don’t need marble countertops, but you do need durability and mass appeal. Stick to upgrades that improve function, safety, and rentability—new HVAC systems, updated kitchens, clean bathrooms, fresh paint, and LVP flooring are your go-to staples. You want the rehab to raise both the appraised value and the rental income, but without over-improving for the neighborhood. Think like a tenant but act like a landlord: practical, clean, and efficient wins every time. Tenant Screening Is Not a Guessing Game The wrong tenant can ruin your entire BRRRR timeline. You’re not just filling a vacancy— you’re protecting an asset . Run background checks, verify income, and call previous landlords every single time. Create a system that’s consistent, fair, and compliant with local laws so you’re not making decisions on instinct. Good tenants don’t just pay on time—they protect your property and reduce turnover, both of which matter when it’s time to refinance. When It’s Time to Refinance, Timing Is Everything Once the rehab is done and you’ve stabilized your tenant, it’s time to pull the equity out through a refinance . This step resets your capital so you can do it all again, but the key is hitting the loan-to-value (LTV) sweet spot. Lenders typically look for 75% LTV, so your post-rehab appraisal needs to justify the refinance amount. Have clean documentation ready—leases, repair receipts, rent rolls—and don’t wait too long, or seasoning requirements could delay your next move. Stacking Your Wins for the Next BRRRR The beauty of BRRRR is in its repeatability. Once the refinance goes through and your capital is liquid again, don’t sit on it—get hunting for your next deal. Use the lessons from your first property to refine your criteria and streamline the process. Build relationships with wholesalers, stay active in investor groups, and keep your contractor on standby. Every successful BRRRR adds more cash flow and equity, but also more experience—which becomes your unfair advantage. You can’t wing it with the BRRRR model. Every phase—buying, rehabbing, renting, refinancing, and repeating—requires focus, planning, and discipline. But if you stay committed to the process and treat each property like a building block, you’ll create a portfolio that pays for itself and compounds over time. This isn’t get-rich-quick—it’s build-wealth-smart. And once you get it right once, you’ll wonder why you ever considered doing real estate any other way. Discover unparalleled property management services with American Heritage Properties , where our dedicated team ensures your investment thrives.
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